To-Do Guides › Purchasing Policy

Remaining purchasing methods:

I. PURCHASES TOTALING $3000 OR LESS:

A. THE DEPARTMENTAL PURCHASE ORDER - PO : Restrictions of the PO include: Purchases from another CU department or furniture.

B. THE STANDING PURCHASE ORDER (SPO): SPOs can be both small-dollar and large-dollar payment vehicles. They are issued for: (i) Repetitive purchases as needed from time to time, and (ii) Services to be provided over a specific period of time, such as maintenance agreements, personal services contracts, and subcontracts.

C. THE INTERDEPARTMENTAL INVOICE (IN): The IN is used for purchases from other CU departments when the Procurement Card cannot be used, such as the CU Bookstore, Distribution Center, Electronic Stores, Printing Services, Copy Services, Publication Services and Academic Media Services.

II. PURCHASES TOTALING OVER $3000:

There are three procurement methods from which to choose and must be processed through the PSC Purchasing Department.
A. THE STANDING PURCHASE ORDER (SPO): SPOs can be both small-dollar and large-dollar payment vehicles. They are issued for:(i) Repetitive purchases as needed from time to time, and (i) Services to be provided over a specific period of time, such as maintenance agreements, personal services contracts, and subcontracts.
SPOs can be established without benefit of the solicitation process for goods and services that are either on a State Pricing Agreement or are sole source justified.
SPOs: Result in savings of time and paper processing; allow campus departments to directly interface, and have personal contact with suppliers, assuring maximum communication and understanding.
SPOs are requested offline but processed online; invoices from the vendor are sent directly to the PSC and are approved for payment by the department.
While they are generally good for only a year, they are easily renewed.